The state of handwritten invoices processing
Regulation developments in terms of invoice exchanges require more and more rigor in the presentation, and in particular in in terms of the presence of mandatory fields.
This reduces the share of handwritten invoices a little more every day versus those edited by invoicing software that integrates naturally these mentions.
The share estimated to date is around 2.5%.
The Yooz approach
Handwriting recognition exists and is of course available in the range of in-house technologies at our disposal. We know how to recognize free handwriting (called
cursive) to analyze the content of handwritten letters (keywords) and thus direct them to the right people.
For example, a cover letter received would be identified as such and sent to the HR department, a customer letter indicating a change of address would be referred towards customer service.
Yooz has chosen not to integrate recognition technology handwriting because it is complex and consumes a lot of resources to recognize, in the end, a very marginal part of invoices which is set to continue to decrease. Yooz favored the fluidity and performance of the application vs integrating a technology that is rarely demanded by our customers by the way.
The recommended solution
We recommend processing all invoices in the chain, handwritten and printed, automating all or part of the data recognition, and benefiting from a homogeneous process and archiving for 100% invoices. This is the approach that all of our clients have taken.
You will notice, in use, that many handwritten invoices use letterhead or a stamp which already makes it possible to retrieve data, in particular the vendors ... in this case the GL accounts and allocation will be proposed automatically, it will suffice just then enter the amount and the date.